From Nomination to Certified Result — All in One Platform
CastIron manages the complete nomination lifecycle: LMRDA-compliant advance notices, eligibility verification, digital submission portals, committee review workflows, and DOL-ready audit trails — for every industry we serve.
Every Election Starts with a Nomination — and Every Nomination Is a Compliance Event
Most election vendors start at the ballot. Votem starts at the nomination. Because a single procedural error in your nomination process — a missed notice deadline, an ineligible candidate on the ballot, an undocumented eligibility dispute — can invalidate your entire election and trigger a DOL, NCUA, or IRS investigation.
The CastIron Nomination Workflow
Five stages, fully managed, completely documented.
Everything You Need to Run a Defensible Nomination Process
15-Day Notice Automation
Auto-schedules and delivers LMRDA-compliant nomination notices 15+ days in advance. Tracks delivery, opens, and bounces for your compliance file.
Eligibility Verification Engine
Real-time cross-check against your membership database. Flags ineligible nominees instantly — before they reach the ballot or trigger a DOL inquiry.
Digital Nomination Portal
Branded, mobile-first submission portal. Candidates upload forms, statements, and supporting documents in one secure place. Accessible on any device.
Committee Dashboard
Nominating committee members review, approve, and communicate with candidates through a dedicated dashboard. Every action is logged with a timestamp.
DOL-Ready Audit Trail
Every nomination event — notice sent, submission received, eligibility decision, dispute logged — is captured in an immutable audit trail ready for DOL, NCUA, or IRS review.
Seamless Election Handoff
Nominations flow directly into ballot creation. No re-keying, no manual transfer, no chain-of-custody gap between nomination close and ballot open.
Nomination Requirements Vary by Industry — We Know Every One
CastIron is pre-configured for the nomination rules that govern your organization.
- ✓LMRDA Title IV — 15-day advance nomination notice
- ✓Secret ballot officer elections at least every 3 years
- ✓Eligibility: member in good standing, no disqualifying factors
- ✓Floor nominations and petition-based nominations supported
- ✓DOL audit trail for every nomination event
- ✓NCUA-compliant nominating committee workflow
- ✓Petition nominations: 1% of members (min 20, max 500 signatures)
- ✓Biographical statement collection and distribution
- ✓Annual meeting nomination notice requirements
- ✓Board vacancy and special election nomination support
- ✓Plan document-defined nomination procedures
- ✓Participant and beneficiary nomination rights
- ✓Trustee eligibility verification (ERISA Section 411)
- ✓Documentation for DOL and IRS plan audits
- ✓Joint board (labor + management) nomination workflows
- ✓Bylaws-defined nomination windows and procedures
- ✓Member self-nomination and committee nomination models
- ✓Petition-based nominations with signature verification
- ✓Annual meeting and special election nomination support
- ✓Multi-region and district nomination management
- ✓Bylaws-compliant nomination windows and notice periods
- ✓Committee-driven and open nomination models
- ✓Candidate statement and bio collection
- ✓Member notification and campaign material distribution
- ✓Board, committee, and delegate nomination support
Nomination Compliance Questions, Answered
Direct answers to the questions compliance officers, election administrators, and legal counsel ask most.
Votem's $50K compliance guarantee extends to the nomination process. If a procedural error in our platform's nomination workflow results in a DOL, NCUA, or regulatory action against your organization, we cover up to $50,000 in remediation costs. No other election vendor offers this.
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