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Associations & AGMs

Annual General Meetings and Association Elections — Fully Managed

Delegate elections, board elections, and special resolutions — all managed by Votem with complete audit documentation.

Association Election Services

Associations have complex election requirements — from delegate elections to AGM votes to special resolutions. Votem's CastIron® platform handles all of them with full compliance documentation.

Annual general meeting (AGM) elections
Delegate elections with configurable rules
Board and officer elections
Bylaw amendment votes & special resolutions
Proxy voting management & written consent in lieu of meeting
Quorum tracking with real-time participation monitoring
Remote voting for geographically dispersed members
Multi-round runoff support
Certified results and audit documentation
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AGM Election ManagementWe handle the full AGM election — from voter list processing to certified results — so your staff can focus on the meeting.
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Delegate ElectionsConfigurable delegate election rules with weighted voting, multi-round runoffs, and certified results.
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Remote Member ParticipationOnline, phone, and mail voting for members across the country — no travel required.
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AGM Elections

Full-service AGM election management — from voter list to certified results.

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Delegate Elections

Configurable delegate election rules with multi-round runoffs and certified results.

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Bylaw Amendments & Special Resolutions

Member votes on bylaw amendments and special resolutions with proper notice, quorum tracking, proxy management, and certified results.

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Remote Voting

Online, phone, and mail voting for members across the country.

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Participation Analytics

Real-time turnout tracking with alerts for low participation and anomaly detection.

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$50K Guarantee

If your election fails a compliance review, Votem pays up to $50,000 toward the fine.

Industry-First Guarantee$50,000

The "We Pay Your Fine" Guarantee

If an election conducted on the Votem platform fails a compliance review, we will pay up to $50,000 toward any resulting fine. No other online voting provider makes this commitment.

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BYLAWS-COMPLIANT NOMINATIONS

Nomination Management for Associations, Boards, and Delegate Bodies

Association elections are only as defensible as the nomination process that precedes them. Votem manages the full nomination lifecycle — from advance notice and candidate statement collection to committee review and certified ballot generation — configured to your bylaws and governance documents.

Bylaws-compliant nomination windows and notice periods
Committee-driven and open nomination models
Candidate statement and biographical data collection
Member notification and campaign material distribution
Board, committee, and delegate nomination support
Petition-based nominations with signature verification
Nomination audit trail for governance and legal review

Association Nomination Models Supported

Board Director Nominations
Nominating committee or open nominations for board seats, with bylaws-defined eligibility criteria and advance notice requirements.
Delegate Nominations
Nominations for delegate positions to regional or national conventions, with configurable eligibility rules and petition options.
Committee Nominations
Nominations for standing and special committee positions, managed through the same unified platform as board elections.
Officer Nominations
Nominations for President, Secretary, Treasurer, and other officer positions, with separate eligibility criteria per role.
Campaign Material Distribution
Candidate statements and campaign materials distributed to all eligible voters before the election opens — automatically.

Frequently Asked Questions

Ready to Run Your Next Association Election?

Book a 15-minute call with our association election specialists.

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